WhatsApp Bulk Message Planner

Merge personalized names and variables from your spreadsheet into messages and review each version.

1. Your message

Message

Put a column name in double curly brackets, like {{name}}. Supports *bold* and _italic_.

Add a {{field}} to your message to see it listed here.

2. Your list

0 rows

List

Paste a CSV, or copy the rows straight from Google Sheets or Excel. The first row must be the column names.

Columns: —

3. Every message (0)

Paste your list above to see every personalized message.

"Open in WhatsApp" fills in the message for you to send yourself, one person at a time. It needs a full phone number with the country code.

How to Use Bulk Message Planner

01

Draft your template message

Use curly brackets for custom details (like {{name}} or {{order_id}}) wherever information needs to change per person.

02

Paste your dataset

Copy and paste data directly from CSV files, Excel, or Google Sheets. Make sure your first row contains clear column titles.

03

Review personalized drafts

Check every generated message for missing data or typos. Download your results, copy individual texts, or open them straight in WhatsApp.

How Custom Data Fields Work

Place your column header inside double curly brackets to create a dynamic placeholder. For instance, {{name}} pulls values from your dataset’s “name” column, turning your base template into individualized messages for every contact.

Match Column Headers: Placeholder names inside the brackets must match your table’s column titles exactly, including uppercase and lowercase letters.

Add Phone Numbers: Include a column titled “phone” with full international numbers to enable direct “Open in WhatsApp” action links for each message.

WhatsApp Guidelines

To protect your account from restrictions or bans, ensure your bulk messaging complies with WhatsApp’s acceptable use policies:

Get Explicit Permission: Message only contacts who have opted in to hear from your business, and provide a clear way to unsubscribe.
Keep Communications Personal: Review and send individual messages manually when operating from personal or standard business accounts.
Use Official API Channels for High-Volume Sending: For large-scale promotional or transactional campaigns, use the official WhatsApp Business API with approved message templates.

Frequently Asked Questions

Does this tool automatically dispatch the messages?

No. This tool generates personalized drafts for you to review. You can copy the message content, download the dataset, or tap the direct WhatsApp link to send each message manually.

Is my contact spreadsheet uploaded to an external server?

No. All data processing occurs locally inside your web browser, ensuring your private numbers and client lists remain secure on your device.

Can I paste raw data directly from Google Sheets or Excel?

Yes. Highlight your data rows (including header titles), copy them, and paste them into the box. The tool handles CSV text and tab-separated spreadsheet data automatically.

Why is the “Open in WhatsApp” link missing for certain contacts?

The action button requires a valid international phone number format including a country code (e.g., +91 98765 43210). Numbers missing country codes will not render direct chat links. You can standardize your phone lists using our Number Formatter tool.

What is the best way to manage outreach to large customer lists?

Use the WhatsApp Business API. It allows compliant message delivery to opted-in audiences using approved templates. Platforms like WhatSync Business let you schedule and run these campaigns directly inside your AI workspace.